Careers

Thank you for your interest in employment opportunities at the Humane Society of Ventura County. We are an equal opportunity employer that values diversity and promotes equality in the workplace. We are seeking individuals with exemplary character and skills to help us accomplish our mission of promoting the health, safety, welfare, compassionate care, and protection of all animals through education and community outreach programs.

Bi-lingual (Spanish) candidates are encouraged to apply. Please stop by the shelter located at 402 Bryant St. in Ojai to fill out an application.

JOB DESCRIPTION

This position is a unique opportunity to help lead a high-impact animal welfare organization in Ventura County in the expansion of our lifesaving vision for the animals. If you have a passion for saving lives and a track record of successful leadership, we invite you to apply for the role of Director of Shelter Operations (DSO) of the Humane Society of Ventura County (HSVC).

The DSO provides the leadership, management, and vision necessary to ensure that the organization has the proper operational controls, administrative and reporting procedures, and people systems in place to effectively operate and grow. This person will also ensure financial strength and operating efficiency. The ideal candidate will accomplish this through a respectful, constructive, and energetic leadership and will be guided by the lifesaving mission and vision of HSVC.

The DSO is responsible for the day-to-day operations and decisions in all areas of shelter operations, including but not limited to shelter, clinic and field services operations, programs and services, animal care, customer service, safety, upkeep of facilities, and staff management. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice, and completing other duties as assigned is required.

The DSO is a crucial member of the leadership team at HSVC and reports to the Executive Director.

ESSENTIAL JOB FUNCTIONS

GENERAL MANAGEMENT:

  • Operations: Oversee the daily operations, programs, and services at HSVC.
  • Culture: Cultivate a culture of excellence, efficiency, and effectiveness across the organization while creating and maintaining high standards of customer service.
  • Record keeping: Ensure that appropriate records are accurately created, maintained, and reported during the daily operations of the shelter and clinic.
  • Plans and goals: Assist the Executive Director with planning and budgeting. Analyze data and adjust processes and programs to achieve organizational goals.
  • Implementation: Ensure that all established procedures and policies of the organization are appropriate, in keeping with current best practices, and reliably implemented.
  • Assess and adjust: Periodically review and assess policies, processes, and programs working within the organization to make changes required to meet the needs of the animals, staff, and community.
  • Walk-throughs: Perform daily walk-throughs of the shelter to guarantee proper sanitation, care, feeding, and disposition of the animals. This is to ensure that animals are moving through the system efficiently and are made available for adoption in a timely manner.
  • Legal compliance: Follow all local, state, and federal laws regarding to animal housing, care, admission, disposition, and employee work-related matters. Ensure compliance with HSVC contractual agreements.

ANIMAL CARE:

  • Animal care and flow: Evaluate, develop, implement, manage, and monitor animal care and flow processes at the shelter and clinic including, but not limited to, admissions, animal handling, sanitation, feeding, health care, adoptions, transfers, foster care, and euthanasia.
  • Standards of care: Ensure high standards of care for the animals under the care of HSVC’s shelter and clinic, including both physical and mental well-being.
  • Humane treatment: Promote a caring attitude toward all animals and treat animals humanely and with compassion at all times, regardless of circumstances including those who are sick, injured, feral, or aggressive.

CUSTOMER SERVICE:

  • High-quality service: Cultivate staff performance and model outstanding customer service including efficient, courteous interactions with members of the public.
  • Courtesy: Treat staff, volunteers, supporters, officials, and the public with dignity, respect, and courtesy. Foster a spirit of teamwork and perform duties in a manner that encourages community support and assists HSVC in achieving its goals.

STAFFING:

  • Management: Schedule, assign, supervise, and provide clear expectations for managers and employees including performance management and review.
  • Training: Ensure ongoing training, guidance, and development of the management team and provide training for front-line staff, ensuring that all required training is current.
  • Safety: Work with HR to ensure that appropriate safety programs and training are in place to comply with appropriate safety standards including OSHA compliance.
  • Hiring: Interview, select, hire, train, and terminate management staff and other employees consistent with the organization’s mission, contracts, and California law.

COMMUNITY SERVICE:

  • Engagement: Work with the Executive Director to cultivate and encourage community engagement efforts including working with volunteers, rescue groups, other shelters, government agencies, private businesses, grant funding entities, other nonprofits, and the veterinary community.
  • Promotion: Collaborate with the Executive Director and marketing team to ensure effective promotion for adoptions, spay/neuter, events as well as for individual animals and needed equipment/supplies.
  • Participate in HSVC events as needed or required.

    FACILITIES:

  • Safe facility: Maintain healthy, safe, sanitary, and pleasant facilities for the animals, the public, and the staff.
  • Preventive maintenance: Develop and implement a preventative maintenance program to ensure timely repair and/or replacement of shelter and clinic equipment.
  • Supplies and equipment: Create processes to ensure an appropriate inventory of supplies and pet food to ensure that staff members have adequate supplies and equipment to do their jobs.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Management experience: Experience in a senior leadership or management position with transferable skills.
  • Sheltering experience: Experience in animal sheltering and familiarity with animal welfare issues is required.
  • Sound judgment: Exhibits maturity, good judgment, and a professional personal appearance.
  • Staff management: Experience in hiring, developing, and managing staff. Successful track record of building and working as part of a team.
  • Commitment to animal welfare: Affection for all animals, concern for their welfare and a willingness to accommodate animals in the workplace.
  • Strong interpersonal skills: Outgoing, personable, professional, and ability to communicate successfully and get along with a variety of people. Ability to remain pleasant and calm in high stress situations and ability to turn people down firmly, when necessary, without becoming aggressive or unpleasant.
  • Communication skills: Excellent written and oral communications skills.
  • Results-oriented: Able to set goals; plan and carry out projects.
  • Decision-making: Strong decision-making and implementation skills.
  • Flexibility: Ability to manage multiple tasks and embrace change.
  • Organization: Strong organizational skills.
  • Technology-savvy: Comfortable and proficient with computer technology (proficiency with Windows, Word, and Excel), ease at working with databases, programming ability not required. Knowledge of Chameleon preferred.
  • Learning-agile: Willingness and ability to learn new things quickly.
  • Solution-oriented: Strong problem-solving skills, ability to find unique solutions to generate success.
  • Detail-oriented: High level of accuracy with data. Ability to follow through and meet deadlines.
  • Initiative: Self-directed, works well with minimal supervision and direction.

MINIMUM QUALIFICATIONS:

  • Education: College degree strongly preferred.
  • Location: Residence in or relocation to the Ventura County area.
  • Management experience: Minimum of 3 years of management experience, preferably with 20+ employees.
  • Sheltering experience: Minimum of 3 years of experience in animal sheltering and familiarity with animal welfare issues.
  • Animals: Ability to work with animals of unknown disposition, including those who may exhibit medical issues, aggressive tendencies, etc.
  • Licenses: Valid CA Driver's license or the ability to obtain a driver’s license shortly after employment commences.

PHYSICAL REQUIREMENTS:

  • Physical ability to walk and/or stand on your feet throughout a normal workday.
  • Physical ability to engage in repetitive motions of legs, arms, and hands, to hear, and to see.
  • This position may require the ability to lift and move objects up to 50 pounds and the ability to bend or stand as necessary.
  • Those with allergies to animals that could be aggravated when handling or working around such animals may be disqualified.

NATURE OF EMPLOYMENT:

    The Director of Shelter Operations role is an exempt position, which requires a minimum of 8 hours per day, 40 hours per week and may include weekend, night, and holiday work. The ability to be on call for emergencies on a 24-hour basis is important.

    There is no minimum period of employment guaranteed or implied by acceptance of an employment offer. It is the policy of HSVC that all employment is at will.

COMPENSATION:

    The annual starting salary range is $90,000 – $100,000 plus benefits. Starting salary is dependent upon experience. Health benefits and paid time off are provided. Relocation costs, if needed, are negotiable.

ABOUT HSVC:

    HSVC is a 501(c)(3) animal welfare organization in Ventura County, serving the County and surrounding regions through animal sheltering, adoption, education, investigations of abuse and neglect, and 24/7 support during natural disasters. As a private nonprofit, the HSVC does not receive any funding from the government or any other national welfare organization. We rely entirely on the generosity of our community to continue providing our vital services.

    Founded in 1932, HSVC began as Ventura County Humane Society for the Prevention of Cruelty to Children and Animals. It evolved over the years from an organization with no central location, to small satellite locations, to its current 4.4-acre location in Ojai, which our compassionate care shelter has called home since 1982.

ABOUT THE COMMUNITY:

    HSVC is located in scenic Ojai, CA surrounded by picturesque landscape and mountains. Our 4.4-acre property is located just past bustling downtown Ojai, a popular tourist destination featuring one-of-a-kind shops, restaurants, wineries, and breweries. With its vast hiking trails, local farmers’ markets, and boutique accommodations, Ojai has something for everyone. Known for its iconic “pink moment” of the mountains at sunset, the city boasts a variety of outdoor activities to enjoy including biking, golfing, horseback riding, and even camping at nearby Lake Casitas.

    Ojai is known for its warm summer weather with temperatures averaging 79 degrees June through September. The city’s cool season is from November to mid-March, with an average temperature of 67 degrees.

    Ojai is located just 15 miles north of the city of Ventura that is a real deal surf town with empty beaches that call to surfers, swimmers, kayakers, and beach-lovers who just want to relax.

HOW TO APPLY:

    Email a one-page cover letter and resume to the HSVC Search Committee c/o Diane Blankenburg of Humane Network at [email protected] Acknowledgement will be emailed upon receipt of your cover letter and resume. Applications will be reviewed as they are received and the deadline for applying is January 15, 2023.

    Apply Now

Job Description: Performs services related to the health and well-being of animals.

ESSENTIAL JOB FUNCTIONS:

  • Maintain a clean, safe, and sanitary environment.
  • Observe animals to detect illnesses and injuries and notify the Kennel Manager.
  • Assist the public in finding a compatible pet.
  • Assist in animal intake and cage transfers
  • Feed and water all animals according to schedules
  • Rotate all dogs throughout the day to the exercise yards.
  • Transfer animals to and from the clinic.
  • Keep kennels cleaned throughout the day.
  • Bathe and groom animals as required
  • Follow procedures to keep animals comfortable in inclement weather.
  • Restock supplies.
  • Perform other duties as assigned.

JOB SPECIFICATIONS:

  • Must be 18-years-old or older to apply
  • High School Diploma, GED, or equivalent on-the-job experience.
  • Genuine compassion for domestic animals and wildlife.
  • Works well and communicates effectively with the general public, other staff members, and volunteers.
  • Uses good judgment.
  • Flexible, capable of working both independently and as a member of a team.
  • Accurately comprehends and interprets written and verbal instruction and procedures.
  • Able to lift and/or carry animals and materials weighing at least 50 pounds.
  • Able to bend stoop stretch, stand, walk, run and extend arms above the shoulders.

WORKING CONDITIONS
Combination of indoor and outdoor environment. The environment may include exposure to chemicals used for cleaning and medical purposes, noises, odors, pet dander, and animals (including those with uncertain dispositions). Protective gear is required when appropriate (earplugs, safety glasses, etc.). Varied schedule; work on weekends and/or holidays may be required.

Minimum wage.

Job Type: Full-time

Email Your Resume

Job Description:

As a Kennel Attendant, you are responsible for providing high-quality care to the animals within HSVC. You will perform specialized work in providing care for animals in the shelter, including feeding and caring for animals, socializing the animals, maintaining clean and sanitary conditions, treating and medicating animals, maintaining records, and providing customer service. You will assist in the adoption process to help match pets with their new forever homes while maintaining a courteous and professional attitude.

This position is cross-trained in both Adoption Counselor and Kennel Attendant duties. HSVC is looking to fill two full-time cross-trained positions.

ESSENTIAL JOB FUNCTIONS:

As an Adoption Counselor:

  • Understand, support, and articulate shelter policies and philosophies to the public in a positive and effective manner.
  • Answer phones and direct incoming calls appropriately.
  • Dispatch service calls to Humane Officers.
  • Receive the public in a courteous and professional manner, providing complete and accurate information.
  • Maintain an esthetically pleasing and organized work environment.
  • Assist prospective owners in the selection of animals for adoption, the preparation of adoption forms, and notification to new owners of the free pet examination offer.
  • Maintain a list of prospective pet owners and contact them when the desired type of animal is available.
  • Assist in identifying owners of lost animals.
  • Admit incoming animals – fill out paperwork, vaccinate and de-worm if necessary.
  • Maintain all files in a neat and orderly manner.

As a Kennel Attendant:

  • Maintain a clean, safe, and sanitary environment.
  • Observe animals to detect illnesses and injuries and notify the Kennel Manager or Assistant Kennel Manager. Assist the public in finding a compatible pet.
  • Assist in animal intake and cage transfers.
  • Feed and water all animals according to schedules.
  • Rotate all dogs throughout the day to the exercise yards.
  • Transfer animals to and from the clinic.
  • Keep kennels cleaned throughout the day.
  • Bathe and groom animals as required.
  • Follow procedures to keep our animals comfortable in inclement weather.
  • Inspect cages, pens, and grounds for cleanliness and structural defects.
  • Restock supplies.

JOB SPECIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • General knowledge of, and genuine compassion for, domestic animals and wildlife.
  • Strong interpersonal skills; works well and communicates effectively with the general public, other staff members, and volunteers
  • Uses good judgment.
  • Efficient clerical skills including accurate paperwork completion and data entry.
  • Basic knowledge of Microsoft Office software programs.
  • Flexible; capable of working both independently and as a member of a team.
  • Accurately comprehends and interprets written and verbal instruction and procedures.
  • Works effectively under pressure and able to work on a variety of tasks at the same time.
  • Ability to work weekends and holidays as needed.
  • Able to lift and/or carry animals and materials weighing at least 50 pounds.
  • Able to bend, stoop, stretch, stand, walk, run and extend arms above the shoulder.

Email Your Resume

Job Description: We are looking for a reliable, skilled maintenance worker to perform essential upkeep tasks throughout our facility. In this position, you will be responsible for a wide variety of repairs and yard maintenance throughout our shelter. Being reliable and self-motivated with a keen eye for any possible hazards in our buildings or on the property grounds is essential. This position will include collaboration with other employees and volunteers and interaction with the public and our shelter animals.

ESSENTIAL JOB FUNCTIONS:

  • Perform routine facility maintenance including plumbing, electrical, mechanical, repair appliances (including fixtures and switches), repair broken fencing, (including gates, latches, and locks), repair wagons and carts, painting, tarping, window cleaning, mopping, blowing, trash disposal, cleaning and maintaining vehicles.
  • Install necessary appliances and equipment as needed
  • Check control panels and electrical wiring to identify and resolve any issues
  • Maintain grounds and landscaping, including weed abatement, lawn mowing, raking, sweeping, watering, picking up fallen fruit from trees, filling holes, recovering ground, tree trimming, cleaning roof areas
  • Perform necessary cleaning and trash removal (including manure and pet feces, etc.)
  • Complete regular maintenance tasks, such as replacing light bulbs or batteries in smoke detectors
  • Inspect and troubleshoot various equipment and systems
  • Collect, store, or dispose of donated items
  • Maintain and clean storage areas and sheds
  • Assist with pet pantry food deliveries and distribution as needed
  • Offsite customer/donor assistance including house clearing, pickups, event preparation, etc. as needed
  • Report to immediate supervisor regarding issues resolved, those needing attention, and those currently in progress

JOB SPECIFICATIONS:

  • Must be 18-years-old or older to apply
  • High School Diploma, GED, or equivalent on-the-job experience.
  • Proven experience as a maintenance worker or other similar position
  • Basic working knowledge of plumbing and electrical systems
  • Experience working with tools, including hand and electrical tools
  • Ability to read and utilize technical manuals and drawings
  • Good communication and time management skills
  • General passion for creative problem solving
  • Ability to work well with others, meet deadlines, prioritize work assignments
  • Uses good judgment
  • Must have a valid California Driver’s license and have an insurable driving record
  • Works effectively under pressure and able to work on a variety of tasks at the same time
  • Must be able to do repetitive bending, kneeling, stooping and similar movements, move boxes, animal cages and equipment and must be able to lift 50 to 75 pounds to waist
  • Able to bend, stoop, stretch, stand, walk, run and extend arms above the shoulder

WORKING CONDITIONS
Combination of indoor and outdoor environment. The environment may include exposure to chemicals used for cleaning and medical purposes, noises, odors, pet dander, and animals (including those with uncertain dispositions). Protective gear is required when appropriate (earplugs, safety glasses, etc.). Varied schedule; work on weekends and/or holidays may be required.

Wage: $16.79-$20.00 based on experience

Job Type: Part-time, weekend availability

Email Your Resume

Job Description: The Finance Director (FD) will provide fiscal and financial analysis in a fluid revenue environment, prepare long-term forecasts and financial models, monitor and report on financial performance, manage banking and external audit relationships, and support the Executive Director in the negotiation and administration of certain agreements and contracts on behalf of the organization. The FD is a proactive and exceptional communicator who enjoys presenting and leading others to a common goal. They will be a role model for our mission while providing informative and forward-looking financial reports to the Finance and Audit Committees of the Board of Directors. The FD will work closely with the Executive Director, the Board of Directors, and the senior leadership team, to address short- and long-term financial matters, future forecasting and planning, capital projects, and will continue to advance the organization financially.

FINANCE AND ACCOUNTING RESPONSIBILITIES:

  • Prepare the annual budget for submission to the finance committee and Board of Directors. Monitor approved budget monthly to actual financial results.
  • Prepare, deliver, and present financial reports and budget comparisons to the Finance Committee, Board of Directors, and Officer Team members.
  • Develop and disseminate monthly departmental program budgets to ensure compliance with contractual obligations and efficiency of operation.
  • Oversee the processing and control of contract compliance, billing, accounts receivable, accounts payable, and grants.
  • Oversee the processing of payroll and payroll records, including the deposit of all regulatory and voluntary deductions, and tax returns.
  • Manage overall development of fiscal procedure manual and agency policy and procedure manual relating to administrative operations.
  • Prepare and approve all financial reports for outside agencies, contractors, and governmental agencies, applicable federal and state tax, and information returns.
  • Act in an advisory capacity to the Finance Committee of the Board of Directors. Monitor cash flow to ensure that obligations are met on time and that available funds are segregated according to policy.
  • Implement and participate in all audits and maintain a working relationship with the agency's external Certified Public Accountants.
  • Ensure the agency is adequately insured, monitor insurance policies and coverage limits for contractual compliance and risk management, and manage all insurance claims.
  • Oversee the internal evaluation, installation, and maintenance of agency-automated accounting systems and all other communication systems.
  • Perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification of the Finance Director.
  • PROGRAM DEVELOPMENT:

    • Assist in the preparation of Federal, State, County, City, and third-party grants and contracts for program funding with department directors.
    • Develop financial modeling for new business opportunities in collaboration with Program Officers.
    • Assist in the preparation of all funding sources and contract compliance reports with the department directors.
    • Assist in the evaluation of all departments to ensure compliance with contractual and budgetary obligations, the efficiency of operation, and quality of service.

    JOB REQUIREMENTS:

    • 4+ years of progressively responsible financial and accounting management experience in a nonprofit agency.
    • Bachelor's degree in finance and accounting strongly preferred.
    • Animal welfare experience is a plus, but not required.
    • Experience in financial data, reporting, and audit coordination for either a division or significant program area.
    • Experience in financial management, including management of trusts, grants, and all elements of an annual fund plan preferred.
    • Ability to communicate financial concepts to colleagues who do not necessarily have finance backgrounds.
    • Commitment to participating in training programs that maximize individual and organizational goals across the organization.
    • Proficiency with MS 365, Google Workspace, QuickBooks, or other fund accounting software as well as Mac operating systems and emerging technologies.
    • Ability to effectively communicate verbally and in writing.
    • Ability to develop strong working relationships with colleagues across departments and seniority levels.
    • Ability to lead and inspire colleagues in a collaborative, multiple-project environment.
    • Must thrive in a fast-paced environment, take initiative and balance multiple priorities with speed and accuracy.

    NATURE OF EMPLOYMENT:
    The Finance Director role is an exempt position, which requires a minimum of 8 hours per day, 40 hours per week, and may occasionally include weekend, night, and holiday work. There is no minimum period of employment guaranteed or implied by acceptance of an employment offer. It is the policy of HSVC that all employment is at will.

    COMPENSATION:
    The annual starting salary range is $85,000 - $99,000 plus benefits. Starting salary is dependent upon experience and other factors. Benefits include health insurance, paid time off, and defined benefit contributions, 403(b).

    Successful candidates must be able to pass a background check, reference checks, and be able to perform essential functions of the job with or without reasonable accommodation. Humane Society Ventura County is an Equal Opportunity Employer.

    Email Your Resume